For OUSD Staff:

​Contact Kevin Smith, Data Analyst II, RAD, kevin.smith@ousd.org

Weekly Chronic Absence reports have been updated and are now available for internal OUSD Staff. They include:

1. A list of schools and their chronic absence summations in Excel and PDF format. These files are located in our Internal Data Reports folder.
2. A student roster for each school and network of their chronically absent and at risk students. These files are located in the Protected Student Level Data section of each school folder.

These reports show the number and percent of currently enrolled students who are chronically absent (i.e. have an attendance rate of 90% or less) and are loaded every Monday on a weekly basis. 

NEW: In the "OUSD Districtwide - Chronic Absence Weekly Summations" spreadsheet (located in the 00_OUSD Districtwide folder), a second tab has been added entitled “Trend Chart." This chart represents each week’s data point over time to give a visual of the school’s trend.  There is also a flat bar indicating the district target of 5% or less Chronic Absent.  A drop down list enables the user to select the district or a particular school.

For more questions, please contact Kevin Smith.

Updated “end of month” Chronic Absence reports are now available for internal OUSD staff.  The report augments the weekly reports, and gives a breakdown of Satisfactory Attendance (attending 95% or more of school days) as well as Chronic Absent (attending 90% or less of school days). Extra items include:

·         Percent of “Severe Chronic Absent” (attending 80% or less of school days) for all indicate                       student groups, as a subset of Chronic Absent.
·         Summation by grade level within each school as well as the entire district
·         Summation across entire ethnic groups as well as by ethnicity/gender
·         Summation of percent chronic absent for groups such as English Learners and by gender
·         Breakdown of percent chronic absent by teacher and course for grades K-5

The purpose of Chronic Absence (CA) reports is to inform district leaders at a given point in time (end of the week or month) the number and percent of their presently enrolled students that are chronically absent (attendance rate of 90% or less).  This enables principals to monitor their school’s progress in fighting student absenteeism as well as progress for each student with an attendance problem on a weekly basis and enact interventions as needed.  Chronic Absence reporting has become integral to OUSD efforts to boost attendance at all grade levels. 

For more questions, please contact Kevin Smith.