Weekly Chronic Absence reports have been updated and are now available for internal OUSD Staff. They include:

1. A list of schools and their chronic absence summations in Excel and PDF format. These files are located in our Internal Data Reports folder.
2. A student roster for each school and network of their chronically absent and at risk students. These files are located in the Protected Student Level Data section of each school folder.

These reports show the number and percent of currently enrolled students who are chronically absent (i.e. have an attendance rate of 90% or less) and are loaded every Monday on a weekly basis. 

NEW: In the "OUSD Districtwide - Chronic Absence Weekly Summations" spreadsheet (located in the 00_OUSD Districtwide folder), a second tab has been added entitled “Trend Chart." This chart represents each week’s data point over time to give a visual of the school’s trend.  There is also a flat bar indicating the district target of 5% or less Chronic Absent.  A drop down list enables the user to select the district or a particular school.

For more questions, please contact Kevin Smith.

Marking Period 3 (End of Semester 1) “Early Warning For Dropping Out” reports now available. 

The Early Warning reports pinpoint grade 6-12 students who are at risk of dropping out.  Each Early Warning report assists school leaders in identifying “at risk” students for appropriate interventions aimed at keeping students in school and helping them to persist to graduation.

The reports are based on research found in "An Early Warning System" by Ruth Neild, Robert Balfanz, and Liza Herzog.  A secondary student is included in this list if their latest grade in English or Math was an F, their current attendance rate is 80% or less (Severe Chronic Absent), or they have more than one out-of-school suspension for the school year. The reports include ethnicity, gender, disability, home language, fluency and number of years in OUSD for English Learner students. Each secondary school’s report can be found in the “Protected Student Level Data” folder for each school folder on our Google Drive accessible HERE.

For questions about this report, please contact Kevin Smith.

The Comprehensive Student Data Rosters is a student-level Excel spreadsheet containing as many as 100 data points for each pupil.  A school-wide CSDR is available for download for each of OUSD's 86 community schools.  An alternative collection of teacher-specific -- "only my students" -- CSDRs is also provided.  Please note that you must be signed into your OUSD Gmail in order to access the Protected Student Level Data folder. If you're having trouble viewing this folder, please contact Rattana Yeang for support.

The CSDR draws from separate data sources to bring together:
1. Demographics
2. Enrollment (current school and teacher(s), 2013-14 and 2014 summer school)
3. English language fluency status (recently re-calculated on October 24)
4. Assessment score series from OUSD Benchmark and California State standardized instruments
5. Engagement metrics (attendance and suspension data)

Fresh data points to the CSDR in the October 31 edition:
1. Fall SRI and mid-window F&P leveled reading scores
2. Current Pathway participation, plus PSAT scores from last year
3. Distance-from-School and "Live-Go" flags from geospatial analysis
Full list in the CSDR Guide 

What additional resources are there?
1. Guide to data points
2. Videos on how to filter, sort, and print

What else should I know?
1. It will be refreshed again after every marking period for secondary schools
2. It will be refreshed again after every trimester for elementary schools

Need 1 on 1 support? 
We can visit your site to give you a personal consultation on how to get the most out of your CSDR. To request a site visit, email us at data@ousd.k12.ca.us

English Language Learner Snapshots are now available in the Protected Student Level Data folder for secondary schools that expressed interest in participating in the snapshot pilot. Each student level report is based on data from our August version of the Comprehensive Student Level Data Roster and explains each step of the reclassification process for English Language Learners with additional information on where students are in satisfying each criteria.

Data points include CELDT performance levels, Lexile scores from the Scholastic Reading Inventory, whether or not a student has passed the English Language Arts section of the CAHSEE , and ELA course Grades. Also included are questions that allow students, parents, and teachers to set goals towards attaining reclassification.

For questions about this report, please contact Nicole Knight, Executive Director at the English Language Learner & Multilingual Achievement Office.

The Physical Fitness Test results are now available for each school on the Data Team’s Google Drive. These PDF reports provide an overview of whether students are in the Healthy Fitness Zone (HFZ) in fitness tests related to abdominal strength, aerobic capacity, body composition, flexibility, strength and endurance, and trunk strength. The HFZ is the level of fitness associated with good health. A result of Needs Improvement indicates a potential for future health risks.

For more detailed student-level data, school leaders may refer to the Comprehensive Student Data Roster on the Data Team's Google Drive. PFT student spreadsheets are also available upon request. To learn more about the Physical Fitness Test, please visit the California Department of Education (CDE) webpage. For questions about this report, please contact Rattana Yeang.

The CST/CMA Science assessment results reports are now available on the Data Team’s Google Drive. The reports compare 2013 and 2014 Grade 5 Science, Grade 8 Science, and Grade 10 Life Science results by school and for the district as a whole. 

When comparing performance from last year to this year, keep in mind that OUSD’s science instruction is in the midst of shifting to the Next Generation Science Standards. Because the standards the CST/CMA Science assessment is based on are no longer in use, the District has deemphasized this test.

Reports are available in both Excel and PDF formats, and Student Rosters for each school’s test takers are also loaded to the schools’ Protected Student Level Data folders. For questions about this report, please contact Kevin Smith.

The first Comprehensive Student Data Rosters of the 2014-15 school year are now available on our new data website. Please note that you must be signed into your OUSD Gmail in order to access the Protected Student Level Data folder. If you're having trouble viewing this folder, please contact Rattana Yeang for support.

The CSDR is a student-level Excel spreadsheet containing many data points for each pupil in your school. The CSDR features:

1. Demographic data (including last school year and 2014 summer school)
2. English Learner data (including fluency and home language)
3. Multiple years of assessment data, including the Scholastic Reading Inventory, Attendance Data, Suspension Data, and Physical Fitness Test Data.

We've made some significant changes to improve the CSDR in this edition:

1. Customizing the CSDR for elementary, middle, and high schools
2. Adding F&P and DRA data where available to the elementary schools
3. Listing summer 2014 site for students who attended a summer school hub site

What else do I need to know?

1. It is refreshed after every marking period for secondary schools
2. It is refreshed after every trimester for elementary schools
3. There are teacher versions for secondary schools, so please download and share with your teachers!

What additional resources are there?

1. Guide to data points
2. Videos on how to filter, sort, and print

Need 1 on 1 support? 

We can visit your site to give you a personal consultation on how to get the most out of your CSDR. To request a site visit, email us at data@ousd.k12.ca.us